Earlier in May, Microsoft unveiled a new wave of innovations that build upon the vision they set forth last year to reinvent content collaboration and usher in a new generation of mobile and intelligent intranets. We already know that SharePoint and OneDrive in Office 365 empowers individuals, teams and organizations to share with confidence, transform business process, inform and engage the organization, and harness collective knowledge. These new announcements make it easier than ever for customers to drive such outcomes and accelerate their digital transformation.
Share with confidence
OneDrive lets you share files securely with anyone—inside or outside your organization. Its deep Office integration, which powers rich co-authoring, allows you to collaborate on these shared files with others in real time. And it lets you access all your Office 365 files, including your individual work files and files shared with you by individuals, teams and the organization—regardless of whether you’re on a PC, Mac, an iOS or Android device or a Windows phone.
See all your files in File Explorer with OneDrive Files On-Demand
Files On-Demand enables you to work with all your files in Office 365—both work and personal, across OneDrive and SharePoint—right from File Explorer, without having to download them and use storage space on your device.
Share files directly from File Explorer on Windows and Finder on Mac
Starting this summer you will be able to share Office 365 files directly from File Explorer on PC and Finder on Mac. The sharing experience has been simplified, so you can share a file or folder with specific people or send a link that enables anyone who needs access, inside or outside your organization. In addition, you can now control how long a link provides access, and you can easily view and modify the permissions you have granted.
Connect SharePoint team sites with other Office 365 content and services
Over the last year, SharePoint team sites were modernized and connected with Office 365 Groups. Some additional enhancements—coming later this year—will further unify collaboration experiences in Office 365, including:
- The ability to connect existing SharePoint team sites to Office 365 Groups, so you can augment existing sites with shared conversations, calendar and Planner.
- Support for adding SharePoint pages as tabs in Microsoft Teams so you can add a tab with a news article or your team site’s homepage, for example. This builds upon the existing ability to add tabs for SharePoint document libraries in Teams.
Transform business process
SharePoint enables you, your team and your organization to streamline tasks, automate workflows and integrate processes seamlessly into your work—on any device and from anywhere you work.
Create custom SharePoint forms and digital experiences with PowerApps
Starting this summer, you will be able to use Microsoft PowerApps to easily create custom forms and rich digital experiences that surface right in the context of a SharePoint list or library. Users can then create, view and interact with data using your custom form or experience, rather than default SharePoint forms.
Inform and engage employees
An intranet lets you communicate to people—keeping them informed of news and information. And it enables you to communicate with people—to engage employees and foster open conversation. It is this engagement that is fundamental to driving digital transformation and culture change.
Find people, expertise and content faster with powerful, personalized search
When you click in the Search box on SharePoint home in Office 365, recommendations appear instantly. You’ll see recent files, making it easy to get back to your work, as well as relevant content, sites and news. When you’re searching for knowledge, it may be found in content such as files, sites and news. And it might also be found through your colleagues. Now, your search results will include people whose skills, interests and projects—part their Office 365 profile—are relevant to your query.
Search results activate people cards, so you can learn at a glance about a person and the content they work on. One more click activates an extended view with richly detailed information from the user’s profile. These enhancements to search will roll out over the next few months.
Microsoft has improved the sharing UI on the OneDrive for Business and SharePoint Online websites and sync clients to provide easier collaboration and better security.
The Share command now sends shareable links by default rather than granting permissions to specific people like the old Invite people tab. This better matches user expectations that links sent in email can be forwarded to others by default. In other words, Share does the same thing as Copy link except it enables users to send the link immediately to recipients via email.
Both the Share and Copy link commands are now default to the same permissions and use the same link settings.
Users can change settings on sharing links to one of three possible permission levels:
- Anyone with this link – this shareable link can be forwarded to others or people might be added to the thread. This option does not require recipients to sign-in and hence is the most convenient for recipients. It can be used for sharing content with others, including people outside your tenant.
- Only people in [tenant] – users who open the link must sign-in or be signed-in to a non-guest account in the tenant. It can be forwarded to others or people might be added to the thread, as long as these people are inside your tenant. If any external user gets a hold of the link, they will not be able to use it. It can be used for sharing internal-only content.
- Specific people – this link will only work for people who were granted permission (and others who already have access to the item). If recipients want to send this link to anyone else, they need to ensure those recipients have been granted permission to the resource, otherwise the link won’t work. This option produces behavior similar to the “Invite people” tab in the old sharing UI.
Tenant admins who wish to change the default link permission can do so in the OneDrive Admin Center and the SharePoint Admin Center. Users who want to explicitly grant permissions to an item without sending a link can do so by selecting “Manage access” and then selecting “Add people”.
The new sharing UI will be rolling out in late Spring on the following endpoints:
- OneDrive for Business on the web
- SharePoint Online document libraries on the web
- Windows File Explorer context menu for sync’ed files (“Share” command)
- Mac OS Finder context menu for sync’ed files (“Share” command)